Booking Terms and Conditions
1. Cancellations and transfers can be accepted only if in writing and if received not less than:
- Magazines and periodicals - 4 weeks before Order deadline
- Yearbooks/Directories - 6 weeks before Copy deadline.
- Electronic advertising - Cancellation must be notified 30 days before commencement of advertising campaign.
Electronic advertising media includes the Internet, CD-Rom, e-mail newsletters.
2. Special positions are given only if agreed by the Group. An additional charge may be levied.
3. The Group cannot be held responsible for alterations or corrections to proofs if returned after the specified date.
4. All production work handled by the Group, including reproduction from complete artwork, will be charged at cost to the advertiser.
5. The Group reserves the right to refuse or cancel any advertisement without reason or notice, (returning any money paid); also to alter or postpone the publication date.
6. The Group cannot take any responsibility for the accuracy of copy given verbally to the Group.
7. Advertisers' or their agents' material is held by the Group at the owner's risk. The Group will retain film or other material for up to 12 months and reserves the right to destroy them thereafter.
8. The Group is not responsible for any loss howsoever occasioned, as a result of delay or failure to publish any edition and where any such edition is not published, the advertiser must pay at the stipulated rate for all the advertisements which have in fact been published.
9. The advertiser hereby warrants to the Group that its advertisements are in no way whatever a violation of any existing copyright; that they contain nothing objectionable, indecent or libellous, and hereby indemnifies the Group against any loss, injury or damage which may be occasioned to the Group in consequence of any breach of this warranty arising from the placing of its advertisement in the Group's publications.
10. Each invoice rendered by the Group to the advertiser or agent shall be paid within 30 days of the date of the invoice. Should any invoice remain unpaid after the expiry of 30 days, then the Group reserves the right to charge interest on the outstanding invoice at the rate of 1.5% per month or part of the month from the date when the invoice shall have been due for payment, until payment is actually received by the Group. In addition, failure to pay accounts in accordance with our terms and conditions will make advertising agencies liable to the following reductions in any commission otherwise allowed to agencies: 5% on the gross rate where the sum owing remains unpaid one month or more after due date.
Orders for all Web site advertisements and sponsorships are invoiced for the full value of the booking on the first day of the campaign appearing on the Internet. For CD-Rom and other electronic media, advertisements will be invoiced on publication.
11. Magazines and Periodicals: A voucher copy will be provided for each insertion.
Yearbooks: Advertisers placing a full or half page advertisement receive one voucher copy book, which will be sent direct to the advertiser. Advertising agencies receive two tear sheets of the client's advertisement.
12. Should the advertising agency fail to pay any invoice within the period of 30 days, the agent agrees that the Group may recover payment in full direct from the client, unless the client has already paid the agent. In the event that the Group receives such payment from the client, the Group shall, subject to any other claim it may have against the agent, remit to the agent forthwith on receipt of payment, the commission due to the agent calculated in accordance with Clause 10 above.
If payment is not made for Internet advertising within 30 days (unless previously agreed by the Group and confirmed in writing), the Group may terminate the agreement immediately and withdraw the advertisement from the Web site.
13. Should the advertiser or its agency fail to supply advertisement material of an acceptable standard or instructions by the specified copy deadlines for any issue or edition, and has not cancelled or amended the issue date as originally made, then the Group reserves the right to charge the full cost of the advertisement booked.
14. The Group may charge to the advertisers' or agents' account the cost of enforcing any of its rights against the customer for non payment of outstanding debts in accordance with the Group's credit terms, including any expenses incurred by reason of the customer's breach of these conditions. Should the Group refer an outstanding account to either a debt collection agency or solicitors for collection, then any further business to be transacted with that customer would be handled on a pro forma basis.